(a) give him the opportunity to examine such record or part thereof; or (b) where the applicant has requested a copy of a record or part of a record, provide him with such copy if it can be reproduced, and where it cannot be reproduced, give the applicant an opportunity to examine such record or part thereof. (2) An applicant shall provide adequate details so as to enable the public body to locate the record sought. 11 Extension of time limit for responding (1) The head of a public body may extend the time for responding to a request by a further period not exceeding thirty days or, with the Commission’s permission, for a longer period if— (a) the applicant does not give sufficient detail to enable the public body to identify the requested record; or (b) a large number of records is requested or is required to be searched, and meeting the time limit will unreasonably interfere with the operations of the public body; or (c) more time is needed to consult with a third party affected by the request or another public body before the head of the public body can decide whether or not to give the applicant access to the requested record. (2) Where the time is extended in terms of subsection (1), the head of the public body shall inform the applicant— (a) of the reason for such extension; and (b) when he should expect a response. 12 Transfer of request (1) The head of a public body may, within ten days after a request for access to a record is received, transfer the request to another public body if it appears to him that the record is in the custody or under the control of that other public body or affects that other body. (2) Where a request or a record is transferred in terms of subsection (1), the head of the transferring public body shall notify the applicant of such transfer. (3) The head of the public body to whom the transfer was made shall respond to the applicant’s request not later than thirty days after receiving the request, unless the time for responding has been extended in terms of section eleven. 13 Delegation by head of public body (1) The head of a public body may delegate to any person any function of a head of a public body under this Act, except such power of delegation. (2) A delegation made in terms of subsection (1) shall be in writing and may contain any conditions or restrictions the head of the public body considers appropriate. 10